By default, MOFFI offers a generic "Absence" status. However, your HR needs are often more specific: Paid Leave (PTO), Sick Leave, or Business Travel to a client.

This feature allows you to create your own labels so that MOFFI's vocabulary matches your company's reality.

1- Understanding the Structure

To properly configure your absences, you must distinguish between two levels:

• Category (Defined by MOFFI): This is the "family" of the absence. It determines the technical behavior (visibility, statistics). There are 4 categories:
  • Leave
  • Sick leave
  • Business travel
  • Other
• Type (Defined by you): This is the name that will appear in the dropdown menu for your employees. You can create as many as needed (e.g., "4.5 day week", "Trade Show", "Holidays").

2- How to create absence types?

Go to Company > Settings, in the Absence section.

1. Click on "Add an absence type".
2. Name the type (e.g., "Client Meeting").
3. Associate it with a Category (e.g., "Business travel").

Note: You can delete a type if it is no longer used. The default type "Absence" cannot be removed.

3- Applying Types in Rules

Once the types are created, you must define who has the right to use them and when. Go to the Rules menu.

When creating or editing a rule, a new "Absence Types" option appears. You can select which types are authorized for this specific group of users.

Configuration example:

• An "Absence - All" rule allows "Absence, Sick leave, Client travel, Trade Show..." from Monday to Friday.
• A specific rule can forbid certain types on specific days (e.g., "Absences are forbidden on Wednesdays").

4- User side

When an employee declares an absence (from the schedule or the "Declare" button), they no longer simply choose "Absence". A dropdown menu allows them to select the precise reason from those you have authorized (e.g., "4.5 day week", "Vacation", etc.).

5- Confidentiality and Visibility

This is a crucial point for HR data privacy. The display in the directory and on the team map depends on the chosen Category:

Golden Rule: The specific reason (e.g., "Sick leave") never appears on the public directory to protect privacy. Only business trips are explicitly distinguished to facilitate organization.

6- Integrations and Statistics

• Statistics: Your distribution charts now separate "Business Travel" from other absences (Leaves/Sick leaves) for better readability.
• Slack / Teams / Google: The displayed status will follow the same logic: "Business Travel" or "Absent" depending on the category.