With MOFFI, access configuration is managed through rules:

1. Go to the “Rules” module

From your admin space, go to the “Rules” tab available in the main menu.

2. Create a new rule

Click on “Create a rule” and follow the steps:

• Name the rule (optional, but helpful for future management).
• Select the rule type:
  • Access limitation to spaces (e.g., meeting rooms, open spaces, private offices).
  • Reminders and confirmations:
    • Notify users of upcoming bookings
    • Ask users to confirm their bookings via your preferred tools
  • Home office rules (e.g., allow a max of 2 days per week).
  • Quota rules, granting a limited number of booking hours

3. Select the relevant spaces:

You can select not only spaces but also desks!

• Click on "Spaces" to choose the resource type
• Then select the spaces by adjusting the selector (default: "My company")

4. Define the users concerned

Select the users or groups this rule applies to, for example:

• All employees.
• Only members of a building or department.
• A specific group of managers.

5. Add specific conditions

• For on-site presence: Set a maximum lead time, minimum duration, free access...
• For home office: Define allowed days, frequency (e.g., 2 days/week), or exceptions.
• For quotas: Set limits (monthly bookings, restricted time slots, etc.).

💡Total flexibility: rules can include multiple options as needed.

6. Test and activate the rule

Once the rule is configured, MOFFI shows a summary to verify its impact. If everything looks good, click “Save” to activate.

Effectively manage quotas and home office

Common rule use cases include:

• Home office: Ensure fair distribution by limiting remote days or assigning fixed slots.
• Access quotas: For example, limit to 3 meeting room bookings per week for certain groups, or reserve premium spaces for specific uses.

Best practices to optimize your rules

1. Clearly name your rules: Makes long-term management easier.
2. Test rules before large-scale deployment to avoid confusion.
3. Disable a rule instead of deleting it: So you can reuse it later.
4. Communicate with users: Explain new rules to ensure understanding and adoption.

Practical examples: get inspired!

• Meeting room access: Give unlimited access to all employees, but restrict premium rooms to a specific group.
• Custom home office: Allow up to 3 remote days per week, only on Mondays, Wednesdays, and Fridays.

Check the article “Understanding the Rules Clearly” for priority logic and how user access is determined when multiple rules exist.